Organisation
The organisation and resources shall be adequate for its purpose. Responsibilities at all levels shall be clearly described, communicated and understood. Staff shall be developed following structured competency assessment and training systems.
The organisational structure, roles, responsibilities, authorities, accountabilities and interrelations (e.g. partners, contractors, regulators) necessary to implement the HSE-MS shall be defined, documented, communicated and reviewed at regular intervals.
HS3 LIMITED shall appoint (a) management representative (s) who shall have clearly defined roles, responsibilities, authority and resources for ensuring that HSE-MS requirements are established, implemented and maintained in all locations and spheres of operation within the organisation.
The Management Representative shall be accountable to senior management and should have sufficient knowledge of the company and its activities, and of HSE issues, with sufficient authority to undertake the role effectively. They shall regularly report on the performance of the HSE-MS to the HSC for review and as a basis for improvement. They shall ensure the implementation of the HSE-MS in accordance with this Guideline.
All HSE Critical Activities shall be identified and recorded in the HSE Plan for each applicable project site. Responsibilities shall be assigned to every HSE critical activity and inputs and outputs necessary for its control recorded. Performance standards and mechanisms for verification shall also be in place.
Worker (organisation and contractors) competencies for HSE critical activities shall be defined and responsibilities and requirements associated with the control of the activities understood by the worker.
HSE responsibilities shall be updated and revised in conjunction with workers (organisation and contractor).
Responsibilities – Management Representatives and HSE Advisors
The management representative for HSE (or) HSE Advisor shall have direct access to HS3 Limited.
Management Representatives or HSE advisors shall be HSE competent persons who meet the relevant regulatory and professional requirements to be able to provide professional HSE advice to the HSC.
Management Representatives or HSE advisors can be the custodian of the HSE-MS but shall not be responsible for the management of HSE critical activities. This is the responsibility of the line. Management Representatives or HSE advisors are responsible for the quality and timeliness of HSE advice.
Management Representatives or HSE advisors shall monitor and communicate information on HSE issues (HS3 LIMITED, national and international, legal requirements, stakeholder concerns) and best practice from internal and external sources.
Management Representatives or HSE advisors shall collate HSE performance reports and maintain HSE performance data for internal use – including input to the review HSC and coordinate the preparation and verification of the annual HSE Report.
Management Representatives or HSE advisors shall maintain an independent schedule of HSE audits/inspections and participate in the review of findings from all audits / inspections / incident investigations.
Resources
HS3 LIMITED shall ensure that sufficient resources are available to ensure the effective operation of the HSE-MS and effective management of risks. This shall include resources available for:
- prompt rectification of HSE–related deficiencies identified by the organisation or regulators;
- on-going verification that HSE Critical systems function in accordance with the design intent and objectives;
- ongoing training to maintain and enhance competencies;
- high calibre line staff to be posted in HSE
Staffing HSE Critical Activities as specified.
Current resourcing levels shall be sufficient to meet the requirements for staffing all HSE critical roles and shall be regularly reviewed.
Procedures shall ensure that any changes in resource level do not increase HSE risk e.g. leave rotations shall ensure resourcing does not drop to a level that will compromise HSE Critical Activities.